How to Keep Your School Website Up to Date Without Overloading Staff

Who this is for: Principals, business managers, admin and communications staff.

Out‑of‑date websites usually happen for one reason: everyone is busy, and updating the site feels hard.

Here is a simple way to keep things current without adding a new job to someone’s week.

1. Give the website one owner

Appoint a website coordinator (often an admin or communications staff member). Their job is not to do everything, but to:

• Collect update requests
• Decide what should go on the site
• Send updates to EDU Net

One owner = less confusion.

2. Make updates as easy as sending an email

On EDU Net web care plans, you have unlimited content uploads and changes within your existing layouts.

Set a simple rule inside your school:

“If it needs to go on the website, email it to [website@school] with ‘Website update’ in the subject.”

Your coordinator forwards these to us. No one else needs logins or training.

3. Batch routine updates

Instead of sending 10 tiny updates every day:

• Keep a running list of non‑urgent changes
• Send them in a single weekly or fortnightly email

Urgent items (e.g. closures, important notices) can still be sent immediately.

4. Use a simple content calendar

Once per term, spend 30 minutes answering:

• What events and dates do we already know?
• What regular updates do parents expect (newsletters, term dates, reports)?
• What achievements should we showcase?

Schedule these into a basic calendar so you know what is coming up.

5. Do a quick termly content check

Once a term, your website coordinator:

• Clicks through key pages for outdated info (staff lists, dates, fees, policies)
• Marks anything that needs changing
• Sends it to EDU Net in one email

Our monthly reports and performance reviews help you see what has changed and what might need attention.

6. Let the provider handle the technical side

Your team does not need to worry about:

• Software updates and security
• Backups and recovery
• Accessibility and performance checks

That’s what our Hosting & Web Care is for. Your job is simply to tell us what needs to be communicated; we handle the rest.

Next step

If keeping the website current feels heavy now, we can simplify it:

Talk to us about Hosting & Web Care

We’ll show you how unlimited content changes and regular reviews can support your team without adding more work.